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PFS Calculations

CALCULATIONS REQUIRED FOR THE PERFORMANCE FACT SHEET

On-Time Completion Rates 

Calendar Year

Number of Students Who Began Program

Students Available for Graduation

Graduates

Completion Rate

Insert: the Year being reported Insert: Number of students that when they signed their enrollment agreement were given an estimated completion date in the year being reported and did not cancel within 7 days of their enrollment. Insert: The number of students who began the program minus the number of students who before graduation have died, were incarcerated or were call to active military duty. Insert: The number of students that begin the program and graduated by the date that was listed in their enrollment agreement, when that date was in the reporting year. Insert the quotient of: Graduates ÷ Students Available for Graduation

Students Completing After Published Program Length (101-150% Completion Rate) This is Optional for the Performance Fact Sheet

Calendar Year

Number of Students Who Began Program

Students Available for Graduation

150% Graduates

150% Completion Rate

Insert: the Year being reported Insert: Number of students that when they signed their enrollment agreement were given an estimated completion date in the year being reported and did not cancel within 7 days of their enrollment. Insert: The number of students who began the program minus the number of students who before graduation died, were incarcerated or were call to active military duty. Insert: The number of students that begin the program and graduated after the date that was listed in their enrollment agreement but within 150% of the date that was listed in their enrollment agreement, when the graduation date was in the reporting year. Insert the quotient of: 150% Graduates ÷ Students Available for Graduation

Calendar Year

Number of Students Who Began Program

Number of Graduates

Graduates Available for Employment

Graduates Employed in the Field

Placement Rate Employed in the Field

Graduates Employed in the Field an average of less than 32 hours per week

Graduates Employed in the Field at leas 32 hours per week

Insert: the Year being reported Insert: Number of students that when they signed their enrollment agreement were given an estimated completion date in the year being reported and did not cancel within 7 days of their enrollment. Insert: The number of students that begin the program and graduated by the date that was listed in their enrollment agreement, when that date was in the reporting year. Insert: The number of graduates minus the number of graduates who died, were incarcerated or were call to active military duty or were international students that left the United States or do not have a visa allowing employment in the United States, or are continuing their education in an accredited or bureau approved postsecondary institution. Insert: Number of graduates who, within six months of graduation, are gainfully employed in a single position that the institution listed as a position that the graduate would be qualified for after completing the program. For occupations that require passing an examination for licensure or certification, the period of employment shall begin within six months of the announcement of the examination results for the first examination available after a student graduates. . Insert the quotient of: Graduates Employed in the Field ÷ Graduates Available for Employment Insert: The number of Graduates Employed in the Field an average of less than 32 hours per week. Insert: The number of Graduates Employed in the Field an average Of at least 32 hours per week.

Placement Rates Examination Passage Rates (for licensure examinations not continuously administered) 

Number of Students Taking Exam

Exam Date

Number Who Passed Exam

Number Who Failed Exam

Passage Rate

Insert: the number of (Graduates + 150% Graduates) who took the exam in the reported calendar year for the first time. Insert: The date of the first available exam after the students completed the program. Insert: Number of Students Taking Exam that passed. Insert: Number of Students Taking Exam that failed. Insert: the quotient of Number Who Passed Exam ÷ Number of Students Taking Exam

License Examination Passage Rates (continually administered examinations) 

Calendar Year

Number of Students Taking Exam

Number Who Passed First Exam Taken

Number Who Failed First Exam Taken

Passage Rate

Insert: the Year being reported Insert: the number of (Graduates + 150% Graduates) who took the exam in the reported calendar year for the first time. Insert: the Number of Students Taking Exam that passed the licensing exam in the reported calendar year on the first attempt Insert: the Number of Students Taking Exam that failed the licensing exam in the reported calendar year on the first attempt Insert: the quotient of Number Who Passed First Exam Taken ÷ Number of Students Taking Exam

Salary and Wage Information (includes data for the two calendar years prior to reporting) 

Calendar Year

Graduates Available for Employment

Graduates Employed in the Field

Annual Salary and Wages Reported Graduates Employed in the Field14

$15,000 to $20,000 $20,001 to $25,000 $25,001 to $30,000 $30,001 to $35,000 Students not Reporting Salary
Insert: the Year being reported Insert: The number of graduates minus the number of graduates who died, were incarcerated or were call to active military duty or were international students that left the United States or do not have a visa allowing employment in the United States, or are continuing their education in an accredited or bureau approved postsecondary institution. Insert: Number of graduates who, within six months of graduation, are gainfully employed in a single position that the institution listed as a position that the graduate would be qualified for after completing the program. For occupations that require passing an examination for licensure or certification, the period of employment shall begin within six months of the announcement of the examination results for the first examination available after a student graduates. Insert: The number of Graduates Employed in the Field that reported making a salary in this range Insert: The number of Graduates Employed in the Field that reported making a salary in this range Insert: The number of Graduates Employed in the Field that reported making a salary in this range Insert: The number of Graduates Employed in the Field that reported making a salary in this range Insert: The number of Graduates Employed in the Field that did not report a salary.

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PFS Required

WHAT NEEDS TO BE INCLUDED IN THE PERFORMANCE FACT SHEET? (All Institutions)

Completion rate - for each program (All main and branch locations must report separately)

Placement rate - for each program if the program is designed to, or is advertised to, prepare students for a career, occupation, vocation, job or job title. The institution must also provide students a list of the employment positions used for this calculation.

Information on where the reader may obtain, from the institution, a list of the employment positions determined to be within the field for a particular education program

License examination passage rates for the last two years – for programs leading to employment that require passage of a licensure exam.

Salary or wage information in $5,000.00 increments for graduates employed in the field Information on where the reader may obtain, from the institution, a list of the objective sources of information used to substantiate the salary disclosure.

A description of how all of the numbers in the PFS were calculated or how the reader may get that information from the school.

Please Note: If you follow the format in the example presented, the footnotes provide an explanation on how the numbers are calculated and this section would be satisfied.

"This fact sheet is filed with the Bureau for Private Postsecondary Education. Regardless of any information you may have relating to completion rates, placement rates, starting salaries, or license exam passage rates, this fact sheet contains the information as calculated pursuant to state law."

And

"Any questions a student may have regarding this fact sheet that have not been satisfactorily answered by the institution may be directed to the Bureau for Private Postsecondary Education at 2535 Capitol Oaks Drive , Sacramento, CA 95833, www.bppe.ca.gov Telephone: (916) 431-6959, Fax: (916) 263-1897”

A place for the student to sign and date the PFS.

SOME SPECIAL SITUATIONS

IF THE INSTITUTION HAS NEW PROGRAMS – THAT IS, PROGRAMS THAT HAVE NOT BEEN OFFERED FOR TWO YEARS INCLUDE THE FOLLOWING LANGUAGE WORD FOR WORD ON THE PFS.

“This program is new. Therefore, the number of students who graduate, the number of students who are placed, or the starting salary you can earn after finishing the educational program are unknown at this time. Information regarding general salary and placement statistics may be available from government sources or from the institution, but is not equivalent to actual performance data.”

Please Note: If the institution is offering a new degree program it may be longer than two years before there is data to report for the program.

However, the institution should not wait for two graduating classes to report data. Institutions should report data as soon as it is available.

IF THE INSTITUTION PARTICIPATES IN FEDERAL FINANCIAL AID PROGRAMS

The PFS shall include the following two items in addition to everything else: The most recent three year cohort default rate (as reported by the United States Department of Education) and the percentage of enrolled students that are receiving federal student loans.

IF AN INSTITUTION IS EXEMPT UNDER CEC SECTION 94874(i) or (j) and OPTS TO BECOME APPROVED, THE FOLLOWING APPLIES

Institutions that are approved under CEC section 94874.8 must provide the PFS to prospective students and post it on the institutional website no later than the first August 1st after the institution is approved to operate (and every August 1st after that.) These institutions are not required to report on its first PFS any placement and salary or wage data from the period prior to the date that the institution was approved to operate if the institution was not required to collect the data, and does not have the data available to report. The institution must report the data that is available, regardless of why it was originally collected. For any information that is not available, the institution must disclose that the information is not available. The institution must begin collecting the data as soon as they are approved to operate. If the institution does not have two years of data available to report on the PFS they must report what they do have available and are not required to report data from before the date of their approval to operate if it was not already available.

DOCUMENTATION – THIS IS REALLY IMPORTANT!

Documentation supporting all of the data reported on the PFS must be maintained by the institution for at least five years. The documentation must include (at a minimum) the student name(s), address, telephone number, email address, the program that they took, the start date of their program, the end (completion or withdrawal) date of their program, their place of employment, their position at their place of employment (job title), their salary, the number of hours they work, and a description of all attempts to contact each student. The documentation shall also include the name, email address, telephone number and employment position or title of the person from the institution who is primarily responsible for obtaining the students’ completion, placement, licensing and salary and wage data, the date that the information was gathered, and copies of

the notes, letters or emails through which the information was requested and gathered.

The institution must provide a list of employment positions used to determine the number of graduates employed in the field for purposes of calculating the placement rates.

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PERFORMANCE FACT SHEET (PFS) DEFINITIONS

This document contains the definitions from both the California Education Code (CEC) section 94928 and 5, California Code of Regulations (5, CCR) 74112 and attempts to explain them in plain English.

Cohort population: means the group of students that began a program on a particular start date.

Cohort start date: means the first class day, after the 7 day cancellation period, that a group of students attend class.

Graduates: means the number of students who complete a program, within 100 percent of the published program length, during the reporting year. Please note: The students may have begun the program a year or even years before, but if at the time the student enrolled, they were scheduled to complete during the reporting year and they completed on time, they would be considered a “graduate”. Remember, when a student signs an enrollment agreement they are given an expected completion date which is the published program length.

Institutions must report completion information for students graduating within 100% of the published program length but institutions may separately report completion information for students completing the program after the published date but within 150 percent of the original contracted time. If an institution chooses to report the optional data it will be the percentage of students that complete between 101% and 150% of the scheduled time.

Graduates available for employment: This is a calculated number. It means the number of graduates (see the definition above) minus the number of graduates unavailable for employment (this definition is below.)

Please Note: The calculation should look like this: Students that remained enrolled after the cancellation period (7 days) that graduated on time during the reporting year – (minus) any students who died, were incarcerated, were called to active military duty, leave the country because they are international students and are not allowed to work in the United States or continue their education at an accredited or BPPE approved school = (equals) the number of students available for employment. (This is also available on the calculations page)

Graduates employed in the field: means graduates (see definition above) who, within six months of graduation, are gainfully employed in a single position that the institution listed as a position that the graduate would be qualified for after completing the program.

For occupations that require passing an examination for licensure or certification, the period of employment shall begin within six months of the announcement of the examination results for the first examination available after a student graduates.

Please Note: The institution is required to maintain a list of the employment positions that have been determined to be within the field for which the student received their education or training. Also, please note that regulations defining “gainfully employed” will be adopted in 2014. Sign up for email alerts so you know when those regulations go into effect.

Graduates unavailable for employment: means graduates (see definition above) who, after graduation, die, become incarcerated, are called to active military duty, are international students that leave the United States or do not have a visa allowing employment in the United States, or are continuing their education at an accredited or bureau-approved postsecondary institution.

Students available for graduation: means the students who began the program (see definition below) minus the students unavailable for graduation (see definition below.)

Students unavailable for graduation: means students who began the program (see definition below) who have died, been incarcerated, or called to active military duty.

Number of Students Who Began Program: means the number of students who when they begin the program were scheduled to complete the program within 100% of the published program length within the reporting calendar year, and includes all the students who remained enrolled after their cancellation period.

Completion Rate: is the number of Graduates (see definition above) divided by the Number of Students Available for Graduation (see definition above.) Please Note: A “rate” will always be a percentage.

150% Graduates: is the number of students who did not complete the program on time (within 100% of the published program length) but did complete the program within 101-150% of the published program length, within the reporting year.

150% Completion Rate: is the number of 150% graduates (see definition above) divided by the Number of Students Available for Graduation (see definition above.)

Exam Date: is the date for the first available (licensing) exam after the students completed the program.

Passage Rate: is calculated by dividing the number of students who pass the first exam taken (see definition below) by the number of students taking exam (see definition below.)

Number of Students Taking Exam: is the number of students who completed the program within 150% of the published program period (Graduates plus 150% Graduates) and who took the exam in the reported calendar year for the first time.

Number Who Passed First Exam Taken: is the number of students who took and passed the licensing exam in the reported calendar year on the first attempt.

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School Performance Fact Sheet 2013 - 2014

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School Performance Fact Sheet 2015

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